CORPORATE GOVERNANCE
proxy regime, in anticipation of attendance by beneficial unitholders (e.g. those holding Units through the CPF Investment
Scheme) at General Meetings. Members of the Board of Directors together with the AC and the auditors will be in attendance
at these meetings to address questions from Unitholders.
Unitholders are accorded the opportunity to raise relevant questions and to communicate their views at Unitholders’ meetings.
At the Unitholders’ meetings, each matter is proposed as a separate resolution. To ensure transparency, the Manager conducts
electronic poll voting for the Unitholders/proxies present at the meeting for all resolutions proposed at the Unitholders’
meetings. All votes cast for or against and their respective percentages will be displayed “live” immediately at the meeting
after the conduct of each poll. The total number of votes cast for or against the resolutions and the respective percentages are
also announced in a timely manner after the meeting via SGXNet.
The Company Secretary prepares the minutes of the Unitholders’ meetings incorporating substantial comments or queries from
the Unitholders together with the responses of the Board and Management. The minutes are available to Unitholders upon
their request.
(E)
ADDITIONAL INFORMATION
Trading of A-REIT’s Units
The Manager has in place a policy which prohibits Directors and employees of the Manager from trading in the Units in the
following circumstances:
1.
during the period commencing two weeks before the public announcement of A-REIT’s financial statements for each
quarter of its financial year, or one month before the full year results, as the case may be, and ending on the date of
announcement of the relevant results; and
2.
at any time whilst in possession of price sensitive information that is not available in the market.
The Directors and employees of the Manager are reminded regularly through email that they are prohibited from trading in
the Units while in the possession of inside information concerning A-REIT. In addition, while in possession of inside information,
the Directors and employees of the Manager must not advise others to trade in the Units or communicate such information to
another person. The Manager has implemented an automated process for use by Directors and relevant employees to report
any trades carried out by them, in compliance with the relevant regulations.
Directors and employees of the Manager are also advised not to deal in the Units on short term considerations.
The Manager has also undertaken that it will not deal in the Units during the period commencing two weeks before the public
announcement of A-REIT’s quarterly results or one month before the full year results, and if applicable, property valuation, and
ending on the date of announcement of the relevant results.
Dealing with Conflicts of Interest
The Manager has put in place several procedures to address potential conflicts of interest which the Manager (including its
Directors, executive officers and employees) may encounter in managing A-REIT. Examples of these are:
1.
the Manager will be a dedicated manager to A-REIT and will not manage any other real estate investment trust or be
involved in any other real estate or property business;
2.
all executive officers are employed by the Manager;
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A-REIT ANNUAL REPORT
2015/2016
